One of the most frequently used sayings in business is this: failing to plan is planning to fail. This is exactly what happens of you do not have a data backup plan in your company. When disaster strikes, you are left without a plan B.
Your employees cannot do their work. You cannot access important information for a business negotiation. Your accountant cannot prepare important documents requested by various authorities. Having IT support Denver companies offer is crucial.
Why Do You Need Regular Data Backup?
Computers are hi-tech devices, built with professionalism and care. However, they are still man made objects, subject to malfunction and wear and tear. Also, apart from mechanical breakdowns, there are other threats to the integrity of the data stored on your company computers.
Here they are:
- Accidental or Malicious Data Deletion
Human error or willful intent can wipe out all the data on a computer with just a few clicks. In certain cases, files deleted by error can be recovered. However, if someone wants to hurt your business, they will take specific steps to make sure that you cannot recover the deleted files and folders.
- Computer Viruses
Various computer viruses will infect files, making them unreadable. An advanced antivirus system may remove the virus, but it may not restore the infected files. They are quarantined and then removed by the antivirus to protect the computer system.
Ransomware is a type of hacking that takes control of your computer and encrypts the entire hard disk drive (HDD). You cannot access anything on your computer, and any attempt to clean the HDD is hopeless: you may clean the HDD from the ransomware at the cost of losing all your data.
What Are The Costs of Computer Downtime for Your Business?
When your computers don’t work or your employees do not have the data they need, your company incurs both visible and less visible losses, such as:
Reduced Employee Productivity
Some employees simply cannot do their job tasks without certain files or software suites. Consider a graphic designer who cannot access a graphic design suite, or an accountant who cannot access accounting records. Yet, although they cannot do their job, you still have to pay their salary for the entire period.
If you lose important or confidential data, your company may incur a series of penalties:
- From various authorities for failing to have statutory documents
- From the IRS for not filing taxes on time
- From various clients who entrusted you with their data and have clear data security clauses in the agreement with you.
Missed Business Opportunities
When you lose data, you may be unable to move forward with a great business deal. Let’s say you are bidding for a major contract and the beneficiary asks all bidders to send some business performance reports. Since you lost your data, you cannot prepare this report and are out of the bidding race.
Data Restoring Cost
Last but not least, you may pay significant amounts of money to IT specialists in an attempt to recover your lost data. Depending on the type of malfunction and the volume of lost data, this amount can be in the range of thousands of dollars.